The Encore Information Management System is being utilized by a variety of home medical equipment companies across the United States. By offering fully HIPAA compliant software, Rollins is proud to announce it’s inclusion in the DMERC Gold Star Preferred Vendor program since it’s inception.

Due in large part to its modular design Rollins has a tailored solution to fit your organizations needs. From large companies to small companies, all have experienced the added benefits that the Encore System has to offer.

Encore includes:

• HIPAA ready electronic billing software
• Approved billing solutions for all four DMERC Regions
• Modular design to accommodate any size organization
• Security features to protect patient and billing information
• Supports Individual User Logins with Variable Access Rights
• Customizable features to meet the unique needs of your organization

Billing & Accounts Receivable

• One Time Purchase and Repeat Purchase Billing
• Automatic Subsequent Rental Billing
• Medicare Capped Rental Billing including 25% Reduction
• Maintenance (MS) Billing
• Capped Rental Letters
• Per Deim Billing
• Parenteral & Enteral Billing Including Automatic Unit Calculations
• Oxygen Billing Including Automatic Unit Calculations
• Automatic Secondary and Tertiary Billing
• Multi-Provider Billing
• Multi-Office Billing
• Multi-Tax ID Billing
• Capitation Billing
• Correction and Rebilling of Claims
• Pharmacy Billing

Electronic Features – (EMC) Electronic Media Claims

• EMC Billing - DMERC To All Four Regions Directly
• Electronic CMNs to DMERC
• Front End Edit Reports - All Four Regional Carriers and BCBS of MI
• Claim Status Inquiry (CSI)
• HA0 Records - DMERC
• BCBS of MI Electronic Bulletin Broadcast Messages
• Claim Status Inquiry (CSI)

Forms & Statements

• Delivery Tickets
• Payor Invoices
• Patient Payment Receipts
• Private Pay Statement of Account
• HCFA-1500 (12-90)
• Michigan Health Benefits Claim Review Form
• MDSS Pharmacy Form
• BCBS Western New York
• BCBS of MI Pharmacy Form

Management Reporting

• Fully customizable reports
• Sort data based on a variety of options
• Preview reports on-screen before printing
• Dunning messages per aging report time period in patient statements
• Generate aging reports on past due accounts
• Generate reports of patients and customers with credit balances
• Delivery tickets
• Print/preview detailed accounts receivable reports based on types of insurance carriers
• Fully customizable capitation reporting
• Daily journals available by operator
• Generate patient ledgers by individual or multiple patients to review charges and payments

Inventory

• Multiple warehouse capability
• Inventory Receiving - Serialized and Non-Serialized
• Inventory Status Information (Out - In - In Repair - Damaged etc)
• Inventory Transfer - From one warehouse to another
• Inventory Item Follow Up Information
• Inventory Daily Journal
• Reconciliation Report (Inventory vs A/R system)
• Fully customizable reports

Purchase Ordering

• Print Purchase Orders
• On-Hold Purchase Orders Tracking
• Tracking Open Purchase Orders
• View Closed Purchase Orders
• Receive Items - Updates Inventory Quantities
• Stock Receipt Valuation
• Purchase Order Labels
• Track and Fill Back Orders
• Fully customizable reports

Other Features

• Automatic Tracking of Unreturned and Expiring CMNs
• Automatic Tracking of Unreturned and Expiring Prior
• Authorizations (PA)
• Automatic Tracking of Delivery Tickets (Prior Authorized Orders)
• Fixed Delivery Comments Per Account
• Fixed Delivery Comments Per Company
• Bill to/Ship to address for each account
• Automatic Recertifing CMNs/Orders
• Note Tracking per account (Notemaster)
• Automatic Write-Off’s
• Private Pay Credit Limit Notification per Account
• Private Pay Service Charges on Unpaid Balances
• Automatic Billing Modifiers
• Global Price Changes
• Multiple Fee Schedules
• Multiple Allowable Fee Schedules
• Stores Manufactures Warranty Length and Type per service
• Smartlink Updates to Keep Your Encore System Up to Date With Billing Requirements
• Technical Support

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